Creating payments

Payment from client contains the following data:

Date Received - except for accountant's reference this date will also be used by Global Date filter. Please see Global Date Filter topic for details.

Code - payment code is generated automatically. In this code "P" character means that this is a payment, letters afterwards represent code of the client and the number is the value of payments counter for this client.  Each client has independent code counter for payments.

Volume - total amount of payment in Client's currency. TO3000, Version 9.0 will calculate your revenues in your base currency according to exchange rates. See Exchange Rates topic for details.

Notes - any additional notes by accounting or other staff. For example if this is an advance payment for future project.

Linked with Invoices - payment value can be linked with invoices - fully or partially. The table on Linked with Invoices tab indicates how much is linked to which invoice. 

Phantom invoices are virtual invoices which can be used to make the payment linked, without settling any of the actual invoices. Phantom invoices can be used for ensuring account consistency in case the payment for some reason should not be used to cover invoices.

Saving and printing Payments to Client

To save Payment as an RTF document, first apply changes made to this payment by clicking Apply button. Once the payment has been saved in database, RTF template controls for it will become active.

Use RTF Templates drop–down list to select the template which must be used for saving this payment in an RTF file.

Note: You can choose to save the output file in PDF or DOC format by selecting this format in Save As window with the help of Save as type drop–down list.

To edit templates for payments click menu Settings > Personal and select Templates. Templates for payments to clients are located at \AIT\Translation Office 3000 V9\Templates\CLIENTS\Payments\ folder