Files and Folders

On of the Translation Office 3000 V8 greatest benefits is an elaborated and well-composed folder structure. So all your business documentation is stored in one Business folder with a transparent and intuitive structure of subfolders, which can be quickly accessed from TO3000.

Business Folder, Clients and Projects Folders

Translation Office 3000 provides advanced tools for consistent, logical, easy-to-use and customizable organization of your business information.

Consistent folder structure for organizing all your business files is implemented through 3 levels.

Level 1: Business Folder.

Business Folder of TO3000 is created automatically in the root of disk C. You can change its location on the  Folders page of the Advanced Settings window. For consistency purposes name of this folder cannot be changed.

The main purpose of the Business Folder is to serve as single storage location for the folders of the second level: Clients folder and Projects folder.

Level 2: Clients and Projects Folders.

Business folder contains two subfolders: Clients and Projects.

Clients folder is purposed for storing the folders of each Client.

Projects folder is purposed for storing the folders of each Project.

Level 3: Folders for each Client and Project.

Folder of a particular Client always contains the Marketing folder. It also contains Invoices and Profiles folders, which are created automatically when Profiles and Invoices for this Client in RTF format are saved using Save or Save&Open commands. It can also contain any custom subfolders which will be automatically created together with the folder for the Client. This subfolders can be specified on the Folders page of the Advanced Settings window.

For consistency purposes name of Client Folder is exactly the same as Client Code and cannot be modified.

Example: if the client code is ESD, and Business Folder is located on drive C, the full path to Client Folder of this Client will be C:\TO3000\ESD.

You can create Client Folder manually from the Files page of the Client window or from Client Profile on the Main page of the Client window. Just click Create button and folder is created:

Client Folders are also created automatically when you save Profile or Invoice in RTF format from the Edit windows.

See Also: Files page of the Client window

Folder of particular Project always contains at least three folders: Incoming (where you can store the files sent you by the Client), Work (where you can store files while working on them) and Outgoing (where you can put files ready to be sent to the Client). It can also contain any custom subfolders which will be automatically created together with the folder for the Project. These subfolders can be specified on the Folders page of the Advanced Settings window.

The general view of the folders structure created by Translation Office 3000 V8:

See Also:

Files page of the Client window

Files page of the Project window

Client folders window

Project folders window